12/2003

4.15 -Staff and Academic Reduction in Time (START)

12/03 - Minor revision to Policy Summary on page 1 to more closely mirror text in SHR Procedures Manual.

8/2003

4.11 -Resident Alien Coding

8/03 - Order of functions in NTCZ bundle corrected; Updated screen shots and procedure text.

7/2003

6.7 -Limited to Career
6.8 -Career to Limited

7/03 - All references to the CASU bundle and to the term "casual" removed. The LIMI bundle is used for Limited to Career and Career to Limited actions.

6/2003

1.1, 1.3, 1.4, 1.5, 1.7, 1.8, 1.9, 1.10, 1.11,
2.4,
3.2, 3.3,
4.2, 4.11, 4.12,
8.2,
9.1, 9.3,
Appendices: A, D, F, G, J, J(num)

6/03 - Revisions for Manual Reprint

• Sections 1.1, 1.3, 1.4, 1.5, 1.9, 1.10, 1.11, 4.2: minor updates, including some updated screen shots.
• Section 1.7, Printing Personnel Summary Documents (IDOC): Revised description of procedure. Section now includes sample IDOC.
• Section 1.8, Post Authorization Notification (PAN): Corrected and updated information in conjunction with installation of June 2003 PAN enhancement.
• Section 2.4, Procedures for Staffing List Only (SLO): Major revision to better follow PPS training and to more closely match PPS User Manual format.
• Section 3.2, BELI Level Definitions: Initial and ongoing eligibility updated.
• Section 3.3, BELI Status Qualifier Codes (SQC): SQC 10 revised - not currently in use.
• Section 4.11, Resident Alien Coding: clarification of policy concerning resident alien employees holding Temporary Residence Employment Authorization Cards.
• Section 4.12, Non-Resident Aliens: Payroll Office contact information for non-resident alien W-4 processing updated.
• Section 8.2, Data Collection Documents: Updated to reflect separation of EPD1 and EADD functions. Minor changes to EPER instructions in "Career to Limited" DCD.
• Section 9.1, Web-Based PPS Functions - Introduction: Revised/updated descriptions of Main Menu items.
• Section 9.3, Web-Based PAN: New manual section for release of Web-based PAN.
• Appendix A, Entry/Update Function Screen Shots: Replaced most screen shots with current ones.
• Appendix D: Description of Service (DOS) Codes: Included new community service work-study DOS codes.
• Appendix F: Visa Types & Definitions: Form DS 2019 replaces form IAP-66.
• Appendix G: Visa Codes Most Commonly Used: Updated Citizenship Code and W-4 Filing Status information for F-1, J-1, J-2 & H-1B visa types.
• Appendix J & J(num), Mail Codes (Alpha and Numerical Sort): EOP is no longer identified as a Home Department.

5/2003

Appendix E - Employee Relations Codes
Appendix K - Glossary

4.15 - Staff and Academic Reduction in Time (START)

5/03 -
Appendix E: Updated "use" of Employee Relations Codes to reflect procedures effective June 1, 2003.

Appendix K: Updated and expanded glossary.

Section 4.15: New Manual section for START actions. Section valid 07/01/03-06/30/05.

4/2003

9.1 - Introduction to Web-Based PPS Functions
9.2 -Web-Based Inquiry

4/03 - Added new manual section: Section 9: Web-Based PPS Functions

3/2003

4.3, 4.11, 5.2, 5.3, 5.4, 5.6-5.13, 6.7-6.16, 6.18-6.21, 7.2-7.17
Appendix B, H, J(num), K

3/03 - Updated the standard "PAN Preparation" text in all listed sections.

Appendices:

1/2003

1/03 - 4.8-1: Updated instructions for email request to include Employee ID Number instead of first 4 digits of Social Security Number.

Appendix J & K:

11/2002

6.13-4, 6.13-11 - Staff Reclassification
Appendix E - Employee Relations Codes
Appendix K- Mail Codes - Numerical Sort
Printable Tables of Contents

11/02 -

• 6.13-4 & 6.13-11: Change to instructions for distribution level procedures for O/A field for red-circled salaries. Change reflects updated procedure from Compensation.
• Appendix E: addition of Employee Relations Codes H & I; correction to "use" of Employee Relations Code C.
• Appendix K: New appendix of Mail Codes sorted numerically.
• Printable Tables of Contents: .pdf files of all PPS User Manual Tables of Contents.
  

9/2002
&
10/2002

9/02 & 10/02 -

• 4.10: update of definitions and examples.
• 6.15-1: correction of "Permanent Equity Increase" reference
• Appendix J: update of Mail Codes & Home Department designation

7/2001

all pages listed:

Section 6 table of contents, 6.0- 6.10, 6.12-6.13, 6.15 - 6.21
8.1, LIMI DCD, SRNW/PCNT DCD

all pages listed:
1.10-1, 1.10-10A,
4.5-2, 4.5-4 thru 4.5-6

Academic section:
7.2-13, 7.14-13

3/01 - includes instructions on ITAX screen and new procedures on W-4/DE4 excessive withholdings.

Changes to Academic section impacted by new W-4/DE4 procedures.

Student Section:
5.1-3 (delete pages 5.1-4 thru 1.6)
5.2-1 thru 2-3, 5.2-5 thru 2-7
5.3-1
5.4
5.7
5.8-1,-3
5.9-1,-4

Academic DCDs:
AHIR/AREH DCD 
AUHI/AURH DCD

all pages listed:
1.10-1, 1.10- 4, 1.10-6
4.1
4.2

Academic section:
7.2-2,-4 thru -7
7.5-1,-7 thru -9
7.10-1,-5 thru -7
7.13-2,-6 thru -8
7.14-1,-2,-4 thru -9
7.15-1,-5 thru -8

9/00 - reflects creation of new address screens (EADD/IADD) and Pay Disposition code field in EPD1/IPER.  Also, additional categories to Veteran's status coding.

Impacted Academic section pages.

all pages listed:*
7.2-5
7.14-2, 7.14-5
Appendix D
AHIR/AREH DCD 
AUHI/AURH DCD

*(Academic updates)

8/00 - Updates as follows:

• 7.14-2 corrects Academic Rehire instructions.  
• Appendix D adds omitted FAP DOS code. 
• AUHI/ARUH DCD reflects new ERC/ERU coding for certain student academic titles.
• 7.2-5, 7.14-5, & DCDs clarifies instructions on disclosure fields.

all pages listed:*
Table of Contents (page 1)
Section 4 Table of Contents
Section 4.9 (except 4.9-3)
Section 4.14
6.7-3
6.8-2
6.9-7, 6.9-8
6.10-6
6.13-3, 6.13-4
1.11-4

5/00 - Updates reflect creation and use of Duration of Appointment code "B", to reflect appointments with ending dates for budgetary purposes only.

11/99 - Updated to include the Educational Partnership Center & the new name for the Health Center (now Community Development & Health Services)

8/98 - Updated to reflect BAS Units Re-Organization & change to Admissions Home Dept. code.

10/1998

10/1998

8/1998

8/1998

• implementation of the changes to the student compensation program (note: the Longevity procedures are no longer applicable for student employees).
• % time no longer criterion for determining FICA exemption status.

8/1998

• Discontinuing the use of "Original Hire Date" field
• WOS appointments are no longer being purged from the database.

Last Updated: 06/19/2006

Maintained by:PPS Office