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What's New (Manual Updates) - Archives

Updated Pages or Sections: Highlights of the Revisions:*note*

12/2003

4.15 -Staff and Academic Reduction in Time (START)

12/03 - Minor revision to Policy Summary on page 1 to more closely mirror text in SHR Procedures Manual.

8/2003

4.11 -Resident Alien Coding

8/03 - Order of functions in NTCZ bundle corrected; Updated screen shots and procedure text.

7/2003

6.7 -Limited to Career
6.8 -Career to Limited

7/03 - All references to the CASU bundle and to the term "casual" removed. The LIMI bundle is used for Limited to Career and Career to Limited actions.

6/2003

1.1, 1.3, 1.4, 1.5, 1.7, 1.8, 1.9, 1.10, 1.11,
2.4,
3.2, 3.3,
4.2, 4.11, 4.12,

8.2
,
9.1, 9.3,
Appendices: A, D, F, G, J, J(num)

6/03 - Revisions for Manual Reprint

  • Sections 1.1, 1.3, 1.4, 1.5, 1.9, 1.10, 1.11, 4.2: minor updates, including some updated screen shots.
  • Section 1.7, Printing Personnel Summary Documents (IDOC): Revised description of procedure. Section now includes sample IDOC.
  • Section 1.8, Post Authorization Notification (PAN): Corrected and updated information in conjunction with installation of June 2003 PAN enhancement.
  • Section 2.4, Procedures for Staffing List Only (SLO): Major revision to better follow PPS training and to more closely match PPS User Manual format.
  • Section 3.2, BELI Level Definitions: Initial and ongoing eligibility updated.
  • Section 3.3, BELI Status Qualifier Codes (SQC): SQC 10 revised - not currently in use.
  • Section 4.11, Resident Alien Coding: clarification of policy concerning resident alien employees holding Temporary Residence Employment Authorization Cards.
  • Section 4.12, Non-Resident Aliens: Payroll Office contact information for non-resident alien W-4 processing updated.
  • Section 8.2, Data Collection Documents: Updated to reflect separation of EPD1 and EADD functions. Minor changes to EPER instructions in "Career to Limited" DCD.
  • Section 9.1, Web-Based PPS Functions - Introduction: Revised/updated descriptions of Main Menu items.
  • Section 9.3, Web-Based PAN: New manual section for release of Web-based PAN.
  • Appendix A, Entry/Update Function Screen Shots: Replaced most screen shots with current ones.
  • Appendix D: Description of Service (DOS) Codes: Included new community service work-study DOS codes.
  • Appendix F: Visa Types & Definitions: Form DS 2019 replaces form IAP-66.
  • Appendix G: Visa Codes Most Commonly Used: Updated Citizenship Code and W-4 Filing Status information for F-1, J-1, J-2 & H-1B visa types.
  • Appendix J & J(num), Mail Codes (Alpha and Numerical Sort): EOP is no longer identified as a Home Department.

5/2003

Appendix E - Employee Relations Codes
Appendix K - Glossary

4.15
- Staff and Academic Reduction in Time (START)

5/03 -
Appendix E: Updated "use" of Employee Relations Codes to reflect procedures effective June 1, 2003.

Appendix K: Updated and expanded glossary.

Section 4.15: New Manual section for START actions. Section valid 07/01/03-06/30/05.

4/2003

9.1 - Introduction to Web-Based PPS Functions
9.2 -Web-Based Inquiry

4/03 - Added new manual section: Section 9: Web-Based PPS Functions

  • Section 9.1: Introduction to Web-Based PPS Functions
  • Section 9.2: Web-Based Inquiry
  • 3/2003

    4.3, 4.11, 5.2, 5.3, 5.4, 5.6-5.13, 6.7-6.16, 6.18-6.21, 7.2-7.17
    Appendix B, H, J(num), K

    3/03 - Updated the standard "PAN Preparation" text in all listed sections.

  • Click here to see the new standard "PAN Preparation" text.
  • Appendices:

  • Appendix B: New Action Codes:
    54 - Across the Board (ATB) Wage Increase - manually entered
    55 - Across the Board (ATB) Wage Increase - system derived
  • Appendix H: New Leave of Absence Type Code:
    17 - Temporary Layoff
  • Appendix J(num): The numerically sorted Mail Codes table (formerly Appendix K) has been renamed Appendix J(num)
  • Appendix K is now the Glossary.
  • 1/2003

    4.8-1 - Adding Alternate Department/Service Center
    Appendix J - Mail Codes - Alpha Sort
    Appendix K - Mail Codes - Numerical Sort

    1/03 - 4.8-1: Updated instructions for email request to include Employee ID Number instead of first 4 digits of Social Security Number.

    Appendix J & K:

  • Changed "Natural Sciences" to "Physical and Biological Sciences."
  • Removed Mail Code 000623: Housing, Dining and Child Care Services from both appendicies. It is not used for PPS purposes.
  • 11/2002

    6.13-4, 6.13-11 - Staff Reclassification
    Appendix E - Employee Relations Codes
    Appendix K- Mail Codes - Numerical Sort
    Printable Tables of Contents

    11/02 -

    • 6.13-4 & 6.13-11: Change to instructions for distribution level procedures for O/A field for red-circled salaries. Change reflects updated procedure from Compensation.
    • Appendix E: addition of Employee Relations Codes H & I; correction to "use" of Employee Relations Code C.
    • Appendix K: New appendix of Mail Codes sorted numerically.
    • Printable Tables of Contents: .pdf files of all PPS User Manual Tables of Contents.

    9/2002
    &
    10/2002

    4.10 - Career Eligibility vs Retirement Eligibility
    6.15-1 - Equity Increase
    Appendix J - Mail Codes

    9/02 & 10/02 -

    • 4.10: update of definitions and examples.
    • 6.15-1: correction of "Permanent Equity Increase" reference
    • Appendix J: update of Mail Codes & Home Department designation

    7/2001

    all pages listed:

    Section 6 table of contents, 6.0- 6.10, 6.12-6.13, 6.15 - 6.21
    8.1, LIMI DCD, SRNW/PCNT DCD

    7/01 - Changes reflect updated policy for limited appointments.
    3/2001

    all pages listed:
    1.10-1, 1.10-10A,

    4.5-2, 4.5-4 thru 4.5-6

    Academic section:
    7.2-13, 7.14-13

    3/01 - includes instructions on ITAX screen and new procedures on W-4/DE4 excessive withholdings.

    Changes to Academic section impacted by new W-4/DE4 procedures.

     

    Student Section:
    5.1-3
    (delete pages 5.1-4 thru 1.6)
    5.2-1 thru 2-3, 5.2-5 thru 2-7
    5.3-1
    5.4
    5.7
    5.8-1,-3
    5.9-1,-4

    Changes stemming from new ER process and procedures; also contains minor editorial updates

    Academic DCDs:
    AHIR/AREH DCD 
    AUHI/AURH DCD

    Edits to Data Collection Documents resulting from recent releases 

    9/2000

    all pages listed:
    1.10-1, 1.10- 4, 1.10-6

    4.1
    4.2

    Academic section:
    7.2-2,-4 thru -7
    7.5-1,-7 thru -9
    7.10-1,-5 thru -7
    7.13-2,-6 thru -8
    7.14-1,-2,-4 thru -9
    7.15-1,-5 thru -8

    9/00 - reflects creation of new address screens (EADD/IADD) and Pay Disposition code field in EPD1/IPER.  Also, additional categories to Veteran's status coding.

    Impacted Academic section pages.

    8/2000

    all pages listed:*
    7.2-5
    7.14-2, 7.14-5
    Appendix D
    AHIR/AREH DCD 
    AUHI/AURH DCD

    *(Academic updates)

    8/00 - Updates as follows:

    • 7.14-2 corrects Academic Rehire instructions.  
    • Appendix D adds omitted FAP DOS code. 
    • AUHI/ARUH DCD reflects new ERC/ERU coding for certain student academic titles.
    • 7.2-5, 7.14-5, & DCDs clarifies instructions on disclosure fields.
    5/2000

    all pages listed:*
    Table of Contents (page 1)
    Section 4 Table of Contents
    Section 4.9 (except 4.9-3)
    Section 4.14
    6.7-3
    6.8-2
    6.9-7, 6.9-8
    6.10-6
    6.13-3, 6.13-4
    1.11-4

    *(updates also include CASU DCD)

    5/00 - Updates reflect creation and use of Duration of Appointment code "B", to reflect appointments with ending dates for budgetary purposes only.

    11/1999 Appendix J, Mail Codes

    11/99 - Updated to include the Educational Partnership Center & the new name for the Health Center (now Community Development & Health Services)

    8/98 - Updated to reflect BAS Units Re-Organization & change to Admissions Home Dept. code.

    6/1999
    2.5 Damage Payments Updated information to reflect the D.O.O.R. Procedures.

    10/1998

    1.10 Inquiry for the
    EDB and Payroll Audit Record
    Information added about the Departmental Inquiry Function of the Payroll Audit Record

    10/1998

    Appendix C.
    Leave/Vacation Accrual Codes & Rates
    Vacation Accrual for Staff was updated

    8/1998

    Appendix D.
    Description of Service (DOS) Codes

    Asterisks (*) were added to indicate which Description of Service Codes are designated "By Agreement."
    8/1998 all pages listed:
    Section 6 Contents page
    6.6-2,
    6.7-3,
    6.8-2,
    6.9-7,
    6.10-6,
    6.12-1,
    6.13-3 and -10
    Updated all pages related to the implementation of the changes to the campus compensation program for employees in the Personnel Policies for Staff Members (PPSM) program (e.g., revised the old grade language).

    8/1998

    5.6 Extension of Employment
    5.8 Student Pay Rate Adjustments
    5.9 Student Reclassification
    5.11 Change in Percent Time
    Section 5 Contents page
    Updated all pages related to:
    • implementation of the changes to the student compensation program (note: the Longevity procedures are no longer applicable for student employees).
    • % time no longer criterion for determining FICA exemption status.

    8/1998

    5.7 Separating Student Employees
    Fields removed from the ESEP function and clarification of guidelines about ending, extending, or separating student employees.
    8/1998 Appendix J, Mail Codes
    Updated to reflect BAS Units Re-Organization & change to Admissions Home Dept. code.
    8/1998 all pages listed:
    pp. 7.2-8,
    7.14-1and -8,
    7.15-7,
    7.16-1 and -5
    • Discontinuing the use of "Original Hire Date" field
    • WOS appointments are no longer being purged from the database.
    5/1998 7.13, Academic Separations
    6.20, Staff Separations
    Fields removed from the ESEP function.
    2/1998 4.9 Retirement/FICA Coding
    Autoderivation of the Retirement/FICA coding per system release.
    1/1998 4.12, Non-Resident Aliens
    Clarification of processes.
    1/1998 p.6.19 -2
    Error correction.

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    Last Updated: 06/19/2006



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