PPS Manual

PPS Overview
Payroll Issues
Benefits Eligibility
Universal Actions
Student Actions
Staff Actions

Academic Actions

Data Collection Documents
Web-Based PPS Functions

Appendices

What's New or Updated

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Table of Contents
(Click here for printable tables of contents for each manual section
) (rev 06/03)

Section 1: Payroll/Personnel System Overview

1.1 PPS Introduction (rev 05/03)
1.2 Roles & Responsibilities
(rev 07/97)
1.3 System Access
(rev 03/09)
1.4 System Structure
(rev 03/05)
1.5 User Navigation and Entry/Update Commands
(rev 06/04)
1.6 System Messages
(rev 06/04)
1.7 Printing Personnel Summary Reports (IDOC)
(rev 06/04)
1.8 Post Authorization Notification (PAN)
(rev 05/03)
1.9 History (IHIS)
(rev 06/04)
1.10 Inquiry for the EDB and Payroll Audit Record
(rev 06/04)
1.11 Appointments & Distributions
(rev 01/13)Updated Section
1.12 End/Begin
(rev 06/04)
1.13 Help
(rev 03/05)

Section 2: Payroll Issues

2.1 Appointment Coding (rev 01/13)Updated Section
2.2 Monthly Payroll Processes
(rev 03/05)
2.3 Timing
(rev 03/05)
2.4 Staffing List, Timefile, and Temporary Change in Percent Time
(rev 07/11)
2.5 Damage Payments
(rev 11/07)

Section 3: Benefits Eligibility Overview

3.1 Benefits Eligibility (rev 07/97)
3.2 BELI Level Definitions (rev 06/03)
3.3 BELI Status Qualifer Codes (SQC) (rev 06/03)

Section 4: Universal Actions

4.1 Address Change (rev 09/00)
4.2 Check Disposition (rev 06/03)
4.3 Name Change
(rev 03/05)
4.4 Social Security # Change (rev 07/97)
4.5 W-4 Procedure (rev 11/07)
4.6 Intercampus Transfers (rev 11/07)
4.7 Sharing & Coordinating the Employment of Mult-Unit Employees (rev 07/97)
4.8 Adding Alternate Home Department/Service Center (rev 01/03)
4.9 Retirement/FICA Coding (rev 02/06)
4.10 Career Eligibility vs Retirement Eligibility (rev 05/04)
4.11 Resident Alien Coding (rev 08/10)
4.12 Non-Resident Aliens (rev 08/10) 
4.13 Background Checks (rev 10/97) 
4.14 Budgetary End Dates (rev 05/00)
4.15 Employee-Initiated Reduction in Time (ERIT) (rev 07/11)

Section 5: Student Employee Actions

5.1 General Workflow for Student Actions (rev 03/01)
5.2 Additional Employment (rev 07/11)
5.3 Work Study to Non-Work Study Status (rev 03/03)
5.4 Non-Work Study to Work Study Status (rev 03/03)
5.5 Longevity Increases (no longer used - See Section 5.8, Student Pay Rate Adjustments)
5.6 Student Extension of Employment (rev 03/03)
5.7 Separating Student Employees (rev 10/08)
5.8 Student Pay Rate Adjustments (rev 03/03)
5.9 Student Reclassification (rev 07/11)
5.10 Funding Change (rev 07/11)
5.11 Change in Percent Time (rev 05/09)
5.12 Student Leave Accrual Coding (rev 03/03)
5.13 Calculation/Conversion From MA to MO (rev 03/03)

Section 6: Staff Actions 

6.1 General Workflow for Staff Actions (rev 07/01)
6.2 Staff New Hire (rev
07/01)
6.3 Staff Rehire (rev
07/01)
6.4 Promotion, Demotion, Transfer, and Limited to Career (all via the Recruitment Process) (rev
07/01)
6.5 Additional Employment (rev
07/01)
6.6 Dual Employment (rev
08/01)
6.7 Limited to Career
(rev 07/11)
6.8 Career to Limited
(rev 07/11)
6.9 Change in Percent Time (rev 07/11)
6.10 Renewal/Extension of Time (rev 07/11)
6.11 Funding Change (rev 07/11)
6.12 Administrative Stipends (rev 12/09)
6.13 Staff Reclassification (rev 07/11)
6.14 Merit Increase (rev 07/11)
6.15 Equity Increase (rev 07/11)
6.16 Limited Increase (rev 07/11)
6.17 Other Pay Rate Change (rev
07/01)
6.18 Leave of Absence and Furlough (rev 07/04)
6.19 Separation (rev 10/08)
6.20 Staff Leave Accrual Coding (rev 03/03)
6.21 Manual Range Adjustment (rev 07/11)

6.22 Phased Retirement Program (PRP) (rev 02/12) New Section

Section 7: Academic Actions

7.1 General Workflow for Academic Actions (rev 02/12)
7.2 Academic New Hire (rev 02/12)
7.3 Merit/Salary Increase (rev 07/11)
7.4 Renewal of Appointment (rev 07/11)
7.5 Academic Change (rev 07/11)
7.6 Leave of Absence (rev 07/11)
7.7 Summer Salary (rev 07/11)
7.8 Change in Percent Time (rev 07/11)
7.9 Funding Change (rev 07/11)
7.10 Additional Employment (rev 07/11)
7.11 Academic Stipends (rev 07/11)
7.12 Dual Employment (rev 07/11)
7.13 Separation (rev 10/08)
7.14 Academic Rehire (rev 07/11)
7.15 Emeritus (rev 07/11)
7.16 Academic Recall (rev 07/11)
7.17 Leave Accrual for Academics (rev 03/04)

Section 8: Data Collection Documents

8.1 Data Collection Document Chart (rev 06/09)
8.2 Data Collection Documents (on-line site) (rev 04/08)

8.3 Disposition of Forms (rev 07/97)

Section 9: Web-Based PPS Functions

9.1 Introduction to Web-Based PPS Functions (rev 06/03)
9.2 Web-Based Inquiry
(rev 04/03)
9.3 Web-Based PAN (rev 02/10)

Appendices

A. Entry/Update Function Screen Shots (rev 06/03)
B. Personnel Action Codes (rev 03/03)
C. Leave/Vacation Accrual Codes and Rates (rev 10/98) 
D. Description of Service (DOS) Codes (rev 02/11)
E. Employee Relations Codes (rev 06/01/03)
F. Visa Types & Definitions (rev 11/07)
G. Visa Codes Most Commonly Used (rev 08/10) 
H. Leave Type Codes (rev 03/03)
I. Separation Codes (rev 04/01/04)
J. Mail Codes - Alpha Sort (rev 10/10)
J(num). Mail Codes - Numerical Sort (available on web only)
(rev 10/10)
K. Glossary (rev 05/03)

Last Updated: 01/08/2013



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